Board Members Present:
George Whitfield (President), Ben Kirby (Vice-President), Jessica Cessna (Treasurer), Matthew Byerly (Secretary), Lena Williams and Rick Leitch.
Board Members Absent:
Gabriele Leitch, Jason Walker, Robert Cooper, Seth Woodard and Stephanie Shoemake
A motion was made by Jessica to accept the minutes as presented, motion was seconded by Lena, motion carried.
Bank Balance: $29,917.99
Certificates of Deposit: $25,000.00
Accounts Receivable currently has a balance of $18,644.66, of which, $15,774.59 will be liens. This is an increase from June 2007 when roughly $11,000.00 was related to liens.
General Insurance is coming due in the middle of July, the amount budgeted is $7,100.00.
All-in all, we are pretty much in line with expenses for the year.
A motion was made by Rick to accept the financial report as presented, motion was seconded by Ben, motion carried.
Director of Operations Report:
Update for Neighborhood Night Out:
Brazos Valley Solid Waste Management Association will be assisting with the evening. They will be paying for the postage on the postcards being sent out to homeowners. A cost comparison was presented between catering the cookout and doing it ourselves. With a caterer, the evening would cost approximately $4,250.00 as opposed to $3,000.00 if Rick cooked the food. A parade for the kids will be part of the event, although a theme has not been established. A motion was made by Ben tohave Rick do the cooking (also purchasing a grill for the event), motion was seconded by George, motion carried.
The newly purchased grill will be made available to homeowners renting the clubhouse for a $25 non-refundable rental fee. The fee will be usedto cover propane refills.
For the year 2007, we spent $2,900.00 on chemicals for the pool. Through May 31, 2008, we have already spent $1,350.00 against a budget of $2,000.00. We will definitely exceed the budget in this area, but Rick just wanted to make everyone aware.
A motion was made by Jessica to give George Whitfield signing authority for Southern Plantation Home Owners Association and to remove Corey Stimmel from the signature card, motion was seconded by Lena, motion carried.
It was mentioned that the city code enforcement may start enforcement during the evenings and weekends. This lead to the discussion of code enforcement on rental homes (roomers) within Shenandoah. Letters will be sent out with concerns about this issue and asking for neighborhood cooperation in enforcing the rules.
A motion was made by George to accept the Director of Operations Report, motion was seconded by Ben, motion carried.
All in all, Shendoah is shaping up nicely. Rick informed us that infractions average 8-10 a week. In the next newsletter, he will be addressing the trash can issue again. There is one home with an air conditioner (window unit) right in the middle of the garage door and is not being covered up. Rick is going to look into it.
No report was given.
Social: Numerous complaints from homeowner’s about the website being hard to find. They would use internet search engines and kept getting referenced to the old site. Rick was going to visit with Nolan on this.
A motion was made by Jessica to make the commons areas around the pool a “No Smoking” area, motion was seconded by Ben, motion carried.
Jason Walker visited with the Board to discuss his plight with the City of College Station and home developer Wallace Phillips. The area in question is Alexandria/Decatur and Salem’s Court. This area being developed by Mr. Phillips is the new Spring Creek Home Owner’s Association ‘Phase 3’. Ben Kirby has agreed to represent the board at the next City Council meeting in support of Mr. Walker.
Stephanie Shoemake inquired about building a children’s pool next to the current pool. She also offered her services to the board in any way that she might help.
With no further business, motion was made by Ben that the meeting be adjourned. Motion was seconded by Rick. Motion carried.