Board Members Present:
George Whitfield (President), Ben Kirby (Vice-President), Matthew Byerly (Secretary), Lena Williams, Nolan Flowers and Rick Leitch.
Board Members Absent:
Jessica Cessna (Treasurer)
Gabriele Leitch, Glena Hajjali
A motion was made by Lena to accept the minutes as presented, motion was seconded by Rick, motion carried.
|Certificates of Deposit:
It was reported that the annual insurance came in $500.00 cheaper than budgeted. A motion was made by George to accept the financial report as presented, motion was seconded by Nolan, motion carried.
Annual Financial Report:
A copy of the Audited Annual Financial Report for the period ending 12/31/07 was passed out.
A motion was made by Lena to accept the financial report as presented, motion was seconded by George, motion carried.
Director of Operations Report:
Update for Neighborhood Night Out:
The grill for the Neighborhood night, and subsequently for the clubhouse, was purchased and put together. It was discussed that a storage shed would be needed to store the grill. Rick estimated that it would cost less than $100 to build.
Survey of the pool: Rick conducted a survey of residents using the pool. The ongoing theme is that people would like a new second pool that would be funded by fundraisers. Rick’s idea was to raffle off annual dues, maybe a one-year exemption. It was also discussed to do a craft show. Rick is visiting with attorney about legality of a raffle. The board would also need to develop a list of ideas.
Letters were sent to homeowners who still owe their homeowners dues. The case of Muhammad Hajjali was discussed. A motion was made by Ben to reduce the penalty for Mr. Hajjali to cover the fees incurred by the association, motion was seconded by Nolan, motion failed.
A motion was made by George to accept the Director of Operations Report, motion was seconded by Ben, motion carried.
Webpage: Nolan said the webpage is current. In the future, if we incur problems with the website, it is best to notify Nolan by email.
Ben Kirby attended the June city council meeting representing the homeowner’s association for Jason Walker. There were no deed restrictions on the property Jason Walker visited about.
The sprinkler set-up by the retention pond is not working properly. Ben wanted permission to look at it, permission was granted.
It was discussed that a fee should be charged for the clubhouse rental. It appears that many of the homeowner’s were violating the rules. It was agreed to table the discussion.
There was no homeowner concerns presented.
With no further business, motion was made by Ben that the meeting be adjourned. Motion was seconded by Rick. Motion carried.