Board Members Present:
George Whitfield (President), Ben Kirby (Vice-President), Matthew Byerly (Secretary), Lena Williams, Nolan Flowers and Rick Leitch.
Board Members Absent:
Jessica Cessna (Treasurer)
Homeowners Present:
Gabriele Leitch, Glena Hajjali
June Minutes:
A motion was made by Lena to accept the minutes as presented, motion was seconded by Rick, motion carried.
Financial Report:
Rick Leitch
Bank Balance: | $38,568.00 |
Certificates of Deposit: | $25,000.00 |
Total: | $63,568.00 |
It was reported that the annual insurance came in $500.00 cheaper than budgeted. A motion was made by George to accept the financial report as presented, motion was seconded by Nolan, motion carried.
Annual Financial Report:
A copy of the Audited Annual Financial Report for the period ending 12/31/07 was passed out.
A motion was made by Lena to accept the financial report as presented, motion was seconded by George, motion carried.
Director of Operations Report:
Rick Leitch
Update for Neighborhood Night Out:
The grill for the Neighborhood night, and subsequently for the clubhouse, was purchased and put together. It was discussed that a storage shed would be needed to store the grill. Rick estimated that it would cost less than $100 to build.
Survey of the pool: Rick conducted a survey of residents using the pool. The ongoing theme is that people would like a new second pool that would be funded by fundraisers. Rick’s idea was to raffle off annual dues, maybe a one-year exemption. It was also discussed to do a craft show. Rick is visiting with attorney about legality of a raffle. The board would also need to develop a list of ideas.
Letters were sent to homeowners who still owe their homeowners dues. The case of Muhammad Hajjali was discussed. A motion was made by Ben to reduce the penalty for Mr. Hajjali to cover the fees incurred by the association, motion was seconded by Nolan, motion failed.
A motion was made by George to accept the Director of Operations Report, motion was seconded by Ben, motion carried.
Committee Report:
Webpage: Nolan said the webpage is current. In the future, if we incur problems with the website, it is best to notify Nolan by email.
Old Business:
Ben Kirby attended the June city council meeting representing the homeowner’s association for Jason Walker. There were no deed restrictions on the property Jason Walker visited about.
New Business:
The sprinkler set-up by the retention pond is not working properly. Ben wanted permission to look at it, permission was granted.
It was discussed that a fee should be charged for the clubhouse rental. It appears that many of the homeowner’s were violating the rules. It was agreed to table the discussion.
Homeowner Concerns:
There was no homeowner concerns presented.
With no further business, motion was made by Ben that the meeting be adjourned. Motion was seconded by Rick. Motion carried.
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