Board Members Present:
Ben Kirby (President), : Jessica Cessna ( Treasurer) Lena Williams, Rick Leitch (Operations Manager) Nolan Flowers
Board Members Absent:
George Whitfield, and Corey Stimmel (Secretary),
First Order Of Business:
Leitch called meeting to order at 7:05
Williams made a motion to accept the minutes.
J. Cessna seconded.
Bank balance $3132.04
Total billed for 2008 is $109,000 of which $9000.00 probably will be uncollected. All payroll taxes are paid for 2007. There will be finance charges added to all unpaid balances. 2007 reserve funds will go toward remodeling restrooms.Rick moved to accept financial report Nolan seconded.
All were in favor.
Office Manager Report:
Leitch stated that he completed the CPO swimming pool course. Water will be tested daily and more often on busy days. Restrooms have been locked for remodel. Expected completion is March 1 2008 .Welcome to the neighborhood letter was made. Newsletter and invoices will go out by Jan 11
Lena sent door hanger A/c unit must be out of view. Residents along Barron Road to be notified of fences needing repairs. First notice for blue tarp in front yard was sent with no results.
Nolan redesigned the website. Will add submission form for email addresses . He also is getting a space for photos ready but is still under construction. Nolan will purchase more memory for the computer and install it this month.
This years Garage/Yard sale will be set for April 5/08
Director of Operations job description and Bookkeepers job description should be kept on file.
Rick asked if he should enforce the restrictions on renters.
It was decided to gather info, work with the city, advise homeowners, home sellers, title companies of any plans to enforce the restrictions that state that no roomers are allowed in our H.O.A.
Ben wondered if we can use Attorney Jeff Burns. Rick stated that we had no retainer with Wayne Rife and there shouldn’t be a problem. Jessica stated that she has known Jeff for a long time and would be comfortable using him. It was agreed to use Jeff at this time.
Nolan asked what the procedures were for hiring.
Office manager hires personnel, Board approves outside contracts and small repairs and maintenance items hired by the Director of Operations to $200.00
Rick made a motion to adjourn Nolan seconded.