Board Members Present:
George Whitfield (President), Jessica Cessna (Treasurer), Matthew Byerly (Secretary), Lena Williams, Gabriele Leitch and Rick Leitch
Board Members Absent:
Ben Kirby (Vice-President)
Mary Smith, Steve Ginn, and Matt Ginn
A motion was made by Lena to accept the minutes, motion seconded by Gabrielle, motion carried.
Bank Balance: $6,000.00
Accounts Receivable: $20,000.00
Total Bank Balance: $26,000.00
Accounts Receivable: $18,871.00 with over $10,000 tied to one homeowner
Jessica felt that we were in solid financial shape and anticipated that we would have $10,000-$12,000 at the end of the year.
Jessica has engaged Accountant Laurel Mulvey, to prepare the SPHOA taxes for 2009. Currently, she is reviewing the chart of accounts and will charge $35 an hour.
A motion was made by Lena to accept the financial report, motion was seconded by Rick, motion carried.
Director of Operations Report:
The metal siding has been replaced on the pump house.
The City of College Station will be removing the old Shenandoah sign located at the corner of Decatur and Barron Road in the next few weeks. They will be putting in the new sign six to eight feet back from where it is currently.
The relief valve for the water heater busted in the clubhouse.
Enforcement: Mr. Steve Ginn, homeowner, visited with the board concerning utility trailers. He stated that the covenants did not prohibit utility trailers from being permitted to be stored in the neighborhood. After visiting with Jeff Burns, the SPHOA cannot prohibit homeowners from keeping utility trailers on their premises.
Webpage: The webpage is fine, no problems to report.
Social: Nothing to report.
Rick received one bid for $1,065 on the sod removal for the new deck. He will be seeking more bids to see if we can get it done cheaper. Update: Rick was able to secure another bid for $600 plus tax from Pattersons. The board approved this bid via email.
Matt Byerly will be typing up the additions to the employee job descriptions and will have those available at the December board meeting.
Jessica brought it to the board’s attention that the City of College Station was considering the removal of the current pet policy inside the city limits. The proposed change would eliminate the maximum number of pets allowed, currently four.
With no further business, motion was made by George that the meeting be adjourned, motion was seconded by Lena, motion carried.