Southern Plantation Home Owners Association (SPHOA) Executive Board Meeting is called to order by George Whitfield (President) at 7:02 p.m.
Board Members Present: George Whitfield (President), Patrick Kimes (Vice-President), Steve Ginn (Treasurer), John Byrd (Secretary), Lena Williams, Gabrielle Leitch and Matthew Byerly.
Board Members Absent: n/a
Payroll Report: George explained that this Executive Board Meeting was called to order because Rick Leitch, Director of Operations, submitted his resignation on May 21, 2010. With the original resignation letter in-hand, George informed the board that Rick’s last day would be May 31, 2010. George handed the original letter to John Byrd. John included the original letter with the meeting minutes. George also informed the board that Rick was currently creating a Standard Operating Procedures (SOP) manual, outlining all of the tasks and duties associated with the Director of Operations position.
Board Member Issues: Gabrielle Leitch made a motion that a time-limit be implemented during all, future board meetings; the time-limit would be used as a reminder to keep discussions to a minimum, so that all agenda items could be covered within a one (1) to one-and-one-half (11/2) hour time-frame. The motion was originally made to prevent future board meetings from lasting too long. George informed the board members that this topic could not be discussed or voted on during the Executive Meeting.
John Byrd made a motion to remove Steve Ginn from his current position as SPHOA Treasurer of the board. Motion was seconded by Lena Williams, and the motion carried with a vote of 4-3.
John Byrd made a motion to nominate and elect Matthew Byerly to the vacant SPHOA Treasurer position, and the motion was seconded by George Whitefield. Matthew accepted the nomination. Motion carried 4-3.
George informed the board that the only person familiar enough to temporarily fill the secretarial part of Rick’s vacant position, was Karin Whitefield.
George also informed the board members that a class “C” pool operator’s license was needed to operate and maintain the pool. This issue was tabled for the next board meeting (June 8, 2010).
Board members discussed security issues pertaining to usage of the SPHOA debit card, as well as the storage of the debit card, however, that discussion issue was tabled for the next meeting (June 8, 2010).
Adjournment: George motioned to adjourn the meeting at 7:55 p.m. Motion was seconded by John Byrd.